Ethical Considerations for Lawyers Using Wireless Devices

This Article from Forbes.com examines a California ethics opinion on the efforts that lawyers should take to ensure the security of confidential information when using wireless devices.  Nothing particularly new in the article, but good for basic review.

http://www.forbes.com/sites/benkerschberg/2011/12/12/your-ethical-and-legal-duties-when-using-wireless-networks/

 

 

 

 

A Lesson from the Life of Steve Jobs

Tonight I attended a wonderful presentation by Walter Isaacson, author of the best selling biography of Steve Jobs.  The talk was sponsored by University of South Carolina’s Moore School of Business, The Liberty Fellowship and Wells Fargo Bank.

Mr. Isaacson is famous in his own right.  Currently president of the non-profit Aspen Institute, Mr. Isaacson was formerly the managing editor of Time magazine and Chairman and CEO of CNN.  The Harvard educated, Rhodes Scholar, has also authored acclaimed biographies of Albert Einstein, Benjamin Franklin and Henry Kissinger, among others.

My “take away” from talk was that Steve Jobs had an artistic vision and was very controlling in his desire to achieve it—and because his vision was an excellent one, Apple products have been a great success.  Thus, Jobs’ choice of the notoriously independent Isaacson as his official biographer, might be considered by some as an indication that Jobs had matured to the point that he was willing to cede control of the very book that would portray him to future generations– in essence the official record of his legacy.

On the other hand, a cynic might say that Jobs has methodically laid claim to a spot among the great American historical figures by having his story told by a biographer whose previous subjects have been among the most influential Americans of all time– i.e., Jobs is among the greatest of Americans by association.

In any case, I remain a Jobs fan. Isaacson had unparalleled access, and the stories he told in his talk have only whet my appetite for more. Given that fact, I am saving the book for my holiday reading, because I know there will be no putting it down.

Wireless Lawyer Presentations Using iPad 2 and Apple TV

One device we recommend for consideration for the hytech lawyer on your gift list is Apple TV ($99 Hytech Lawyer Store).  For the lawyer making a presentation, this device allows for wireless transmission of content from the iPad 2 to a HDMI monitor or Projector.    The Apple TV device is connected by HDMI cable  (not included) to an HDTV monitor or to an LCD Projector with a HDMI input.  The link between the iPad2 and the Apple TV device is WIFI  (so obviously the room will need to have good WIFI access).  This setup enables the presenter with an iPad2 to wonder the room while presenting anything on the iPad2 to the audience.  This will also work with those applications on the iPad1 that allow video output, e.g., Keynote, Trial Pad, Exhibit View, Exhbit A, Good Reader and Explain Everything.

The Apple TV device is small and elegant as is typical of Apple design. It is also inexpensive with a price of about $99. It is available from Apple, Amazon.com, Best Buy, etc.   The device has an output for an HDMI cable and an input for direct internet wired connection if desired.

While the presentation capabilities of Apple TV are one professional use lawyers might consider, the device’s true calling is to allow the streaming of TV shows and movies from iTunes, NetFlix, and media on your iPad, or other IOS device.  Set-up is easy and the interface is easy to use, as is the included remote control.  You can get more information at:  http://store.apple.com/us/browse/home/shop_ipod/family/apple_tv?

Which iPad Model is the Best Gift Choice for Lawyers?

EXECUTIVE SUMMARY FOR THE HARRIED SHOPPER:

For most lawyers we recommend the 32GB WIFI only model.  Typical price $599.00

Discussion

One of the first decisions to face those shopping for an iPad for their favorite lawyer is which model to purchase.  There are two general varieties of iPad2, either WIFI only or WIFI/3G.  For each of these two varieties there are three memory choices 16G, 32 GB or 64 GB, There are also two color choices, white or black.

WI FI ONLY OR 3G

Without internet access the iPad is rendered only slightly more useful than a brick paper weight. If your lawyer will most frequently use the iPad where free internet access is readily available (e.g., home wireless network, office network, client offices, airports) then the WIFI only option is probably the best choice.  This is also a good option, if your lawyer’s smartphone has the capability of serving as a mobile WIFI hot spot.  Most recent iPhones, android phones and Blackberrys have this capability.  Mobile hotspot capability usually costs about $20 more per month for 2GB of data).  You also have the option of
purchasing a mobile WIFI card from any of the major carriers.  These devices are very versatile allowing internet access for up to 5 WIFI devices.  Recently, these have been advertised as free or near free with a 2 year contract. Monthly plans range in the $20-30 range.

The other option is to purchase a model with wireless 3G built in.  You pay a monthly fee for internet access which usually ranges in price from $20-40 per month).  In addition, the 3G models cost about $100 more than the WIFI only version.  This is definitely the most convenient option, but is also the least flexible and most expensive choice.  One consideration is that only the 3G versions have GPS capability, although the WIFI only version can pinpoint your location fairly accurately by fixing on your router location.

BOTTOM LINE:  Unless you know that your Lawyer wants the 3G version, we recommend a WI FI only Model.

MEMORY SIZE

The iPad2 memory options are 16GB, 32GB and 64GB.  This may not seem like much compared to laptop memories, but you need to keep in mind that the iPad is designed to
function in conjunction with internet access.  In my opinion, the 32 GB model is the best choice for most lawyers.  This allows for the storage of thousands of pages of documents and a reasonable video, photo, application and music collection.  The 64GB option should be considered for the lawyer that has thousands of songs, photos or who desires to carry copies of many videos and movies with them.

BOTTOMLINE:  For most users we recommend the 32 GB Model, WIFI Only

PRICING

Generally, Apple pricing is pretty much the same everywhere, although you can find some minor discounts at discounters and warehouse clubs.  For those on a tight budget, refurbished iPad1 models may  be available in limited quantities for a substantial discount at Apple.com.

MODEL MEMORY WIFI 3G
iPad2 16GB $499 $599
iPad2 32GB $599 $699
iPad2 64GB $699 $799
iPad1* 16GB $199 $299
iPad1* 32/64GB $299 $399

 

*Refurbished iPad1 models may be available in limited quantities at Apple.com.  See–

http://store.apple.com/us/search?find=refurbished+ipad+first+generation

MORE QUESTIONS?

If you have questions iPad or technology gift questions, post them as a reply and we will do our best to answer promptly.


 

HOLIDAY GIFT SUGGESTIONS FOR THE iPAD LAWYER

The Holiday season is upon us.  We are frequently asked for gift recommendations
for the hytech lawyer.  In this first installment, we will offer 10 gift suggestions for the iPad toting lawyer in your life.

10.  Apple iTunes/App Store Gift Cards (Bestbuy- Apple.com):

Let them pick their own gift.  Buy that special lawyer an iTunes gift card that can be used to purchase Applications at the App store or other media from iTunes.

9.  Bamboo Stylus for Pad   ($29.00 Best Buy– $27.00 Amazon.com)

The Hytech Lawyer’s choice after testing a number of competative alternatives. Makes a great stocking stuffer.

8.  Apple VGA Adapter  ($ 29.00  Apple.com)

Your hytech lawyer needs this dongle to make presentations using projectors or standard monitors.

Put your slides, movies, photos, and everything else that fills your iPad 2 or iPhone 4S screen on an even bigger screen — a VGA-equipped TV, monitor or external projector for video mirroring. The Apple VGA Adapter mirrors exactly what you see on iPad 2 or iPhone 4S so that everyone in the room can enjoy it.

The Apple VGA Adapter supports video out (only) for iPad, iPhone 4, or iPod touch (4th generation).

7. Apple Digital AV Adapter  (Apple.com $39.00)

Your hytech lawyer needs this dongle to make presentations using HDMI TVs (think playing movies and videos on your Hi Def TV).

Put your slides, movies, photos, and everything else that fills your iPad 2 or iPhone 4S screen on an even bigger screen — your HDTV. The Apple Digital AV Adapter mirrors exactly what you see on iPad 2 or iPhone 4S so that everyone in the room can enjoy it on your widescreen TV, video projection screen, or other HDMI-compatible display. The Apple Digital AV Adapter also supports video out for iPad, iPhone 4, or iPod touch (4th generation).

6. Logitech Fold-Up Keyboard for iPad 2 ($113.00 Amazon.com)

Excellent fold up keyboard for your big fingered lawyer who wants his/her iPad to replace a laptop.

5. Bose Speakers compatible with iPad   (89.00 Best Buy)

I own these speakers and love them.  Incredible Bose quality sound at a budget price.  Works great with iPad, MAC, PC and even iPods.

Product Features

•TruSpace® surround digital processing circuitry delivers a widened soundstage, adding spaciousness to your music;

•Magnetically shielded speakers can be placed next to a TV or monitor without causing interference;

•Dual audio inputs provide a quick and easy connection for 2 separate audio sources

•Volume control, headphone jack and second input are conveniently located on one of the speakers;

•Ported cabinet design extends the low-frequency response;

•Sleek looking speakers provide a distinctive look for your computer sound system;

•Active electronic equalization balances the output of thelow, mid and high frequencies for natural-sounding audio;

•Compression circuitry limits the high peaks, resulting in a decrease in distortion;

•Integrated system design matches amplifiers, equalizers and speakers for a more balanced tonal output; integrated signal processing delivers balanced audio at any volume.

4.  Zagg ZAGGfolio for Apple iPad 2 Carbon withSilver Keyboard ($95.00 Amazon)

Stylish iPad Bluetooth keyboard that doubles as a protective
case.

 

3.  Kingston Wi-Drive 16 GB Wireless Flash Storage for iOS Devices  ($69.00 Amazon,com)

Clever solution to provide extra storage and file transfer capability for your iPad.  This is a mini WIFI hot spot that allows you to transfer files to and from this device via iPad, Mac and PC, so long as each device is WIFI enabled.
2.   Refurbished iPad1 models (Apple.com 299.00 (16 GB), 399.00 (32 and 64 GB)

 

If you or your hytech lawyer have been holding out on purchasing an iPad, you wait has been rewarded.  Refurbished—like new first generation iPad are available from Apple foras little at $299.  You can get a 64 GB wifi version that originally sold for 699.00 for as little as $399.00.

  • Black (first generation). Originally Released April 2010 . 16, 32 or 64 GB flash drive capacity.
  • Wi-Fi , Bluetooth2.1 + EDR technology
  • 9.7-inch widescreen display, Multi-Touch screen
  • 1.5 pounds and 0.5 inch

1.  HP Photosmart Premium e-All-in-One Printer (C310a)  (Apple.com $ 199.00)

I own this printer and have been very happy with it.  Designed for use on a WIFI network.  iPad compatible.  Has a neat email feature where you send any document for printing to a special email address and it prints on your printer, wherever it is and without regard to the device you are sending th email from.

Features

AirPrint enabled.

This photo and document all-in-one delivers the versatility to print everything from documents, email and web pages to lab-quality photos. With copy and scan capabilities too, it’s perfect for home, school or work projects.

  • Print from the web and remotely with apps and HP ePrint
  • Print directly from iPhone and iPad with AirPrint
  • Wireless printing, copying and scanning—with one-button
    wireless setup
  • View, edit, print photos without a computer
  • Standalone copying without having to switch on the
    computer
  • ENERGY STAR qualified

AirPrint. Wireless printing from all your Apple devices. This printer is AirPrint enabled, so you can print wirelessly from your Mac, iPhone, iPad or iPod touch.

_____________________________________________________________

The Hytechlawyer hopes this list of suggestions makes your holiday gift search easier.  We welcome your comments and/or suggestions for other great gift ideas.

Coming Soon—Gifts for the PC Lawyer.

 

The Hytech Lawyer’s Policy on Product and Software Reviews

Increasingly, I am being provided complementary copies of software, applications or products with the expectation that I will review them on this blog. Indeed, one of the primary objectives of the blog is to highlight practice technology that works. So here are the rules.

My general goal is to write positive reviews. In practice, this means that I actually write a review on less than half the products I examine. On occasion, I will compare and contrast categories of a product (i.e., note taking apps and trial presentation applications). In the comparison reviews somebody usually wins and somebody loses. When it comes to important issues like data security, the gloves are off.

Products that I would like to review are new tablets, net books, mini-laptops. While I am a fan of the iPad, I will give a fair break to any alternative, including Android or Windows OS devices. I am also interested in reviewing predictive coding technologies, new ediscovery tools, etc., and will be writing on these topics in the near term. As for the iPad, I review any enhancement accessories, cases, storage, external memory, etc. However, I do not review products that require jailbreaking. I also review phones, PC software,and practically anything else that can give a lawyer a practice advantage. I do not accept monetary consideration for endorsing any product unless that is disclosed in the review.

If you would like me to consider a review of your product, please contact me at Bill@hytechlawyer.com for shipping instructions. Products submitted for review are not returned and become the property of hytechlawyer.com.

More Cautions for Lawyers Using Dropbox

The technology publication CRN reports that Dropbox executives have acknowledged to it that  Dropbox for Teams cloud storage service does not meet the requirements of Payment Card Industry (PCI), the Health Insurance Portability and Accountability Act (HIPAA) or the Sarbanes-Oxley law.
See http://www.crn.com/news/cloud/231902380/analysis-dropbox-carries-risks-for-smbs.htm

This latest Dropbox product offering is touted as a business grade version of the popular consumer Dropbox offering.

The takeaway for Lawyers is that they should think twice about using Dropbox for the storage or transfer of medical records (HIPPA), financial information, or for that matter any confidential information whatsoever.

A Basic Discussion of Predictive Coding for Lawyers

As a litigation partner in a AmLaw 200 law firm, I have mixed emotions about the latest e-discovery rage—predictive coding.  On the one hand, it has the potential to use technology to overcome and make manageable another product of technology– exponentially expanding quantities of e-discovery.  On the other hand, at this stage in the game, predictive coding has not won wide spread acceptance from the courts and it is unclear that it is as accurate as human review—although I am certain that in the near future the machine reviewer will outperform human reviewers, both in accuracy and efficiency.

In a nutshell, predictive coding involves the review of a representative sample of electronic documents by senior experienced attorneys fully versed in the nuances of the issues in the litigation at hand. Documents identified by the senior reviewers as relevant/responsive to the issues in the case are processed by the computer, which looks for patterns applicable to relevant/responsive documents.  Several runs are made against the document universe and the subset of responsive documents is refined by the senior lawyers and reprocessed by the computer until the computer is identifying relevant versus non relevant documents with a high degree of accuracy.  In the end, the expectation is that a “trained”computer using predictive coding technology will allow large quantities of documents to be “reviewed” more accurately in a fraction of the time and a fraction of the cost of a traditional human review.

It’s coming–the reality is that document review is an area of the legal industry that can be readily automated and thus, it is inevitable that it will be automated— the only question is when.  Law firms that are currently deriving significant streams of income from human document review need to prepare themselves for the technology transformation that is on its way. The ensuing reduction in the need for document review attorneys will not only hit law firm bottom lines, but also no doubt mean further reduction in available attorney jobs. However,  if my personal experience is any indication, less time spent in the drudgery of massive document reviews is likely to result in a happier professional life for those young attorneys who are fortunate enough to secure a position in the new normal.

Review of “Explain Everything”—Great iPad Presentation App for Lawyers

Originally designed for educators, “Explain Everything” is an easy-to-use design tool that lets you annotate, animate, and narrate explanations and presentations. You can also use Explain Everything as an interactive whiteboard using the iPad2 video display.

Explain Everything records on-screen drawing, annotation, object movement and captures audio via the iPad microphone. Import Photos, PDF, PPT, and Keynote from Dropbox, Evernote, Email, iPad photo roll and iPad2 camera. Export MP4 movie files, PNG image files, and share the .XPL project file with others for collaboration.

I have prepared a short demo video created directly from the application and directly uploaded to YouTube:

http://www.youtube.com/watch?v=3bY4FFjVayo&feature=mfu_in_order&list=UL

The potential uses for this app are only limited by your imagination. For example, you can create an animation showing the direction of travel of automobile involved in an accident. You can import and crop photographs, add graphics such as arrows, shapes, etc. You can also introduce typewritten text or handwriting. In a nutshell, with the app, you can put most anything on the screen and manipulate it in real-time, while the same time recording it for later presentation in movie format. The animations can be displayed from the app, or uploaded into Keynote or PowerPoint.

“Explain Everything” is available at the bargain price of $2.99 in the App Store. Enjoy!

PS: I want to thank my friend, trial attorney Dave Maxfield, for bringing this app to my attention.

Is the iPad a Fit for Your Law Practice?

The link below is to a comprehensive article exploring the strengths and weaknesses of the iPad for use by accountants.   The observations are equally applicable for lawyers assessing whether the iPad is an appropriate tool for their practice.  If you are on the fence about making the iPad one of your practice tools- this article is for you.

http://www.journalofaccountancy.com/Issues/2011/Oct/20114361.htm